Administrative information
Please visit crm.morh.hr for agenda details, points of contact, liaison officers and all other information regarding the Comprehensive Regional Ministerial (CRM) event.
1. Registration
All participants are invited to complete the online Registration of Participants on web site crm.morh.hr by 16 October 2015. The username and password will be sent separately. You can also receive the username and password by e-mail if you contact us via crm2015@morh.hr.
The preferred maximum composition of the delegations for A-5 Ministerial should be in format 1+1 for working lunch (member states only) and 1+2 for Plenary Session (member states plus three observing nations); 1+5 for SEDM Ministerial, and 1+1 for WBDPD meeting.
Upon arrival to the Republic of Croatia all accredited participants will receive accreditations and get all necessary information from their liaison officers; heads of delegations will receive accreditation pins.
Delegates arriving separately from the heads of delegations will receive their accreditation badges and all necessary information at the information desk at Hotel Valamar Lacroma.
2. Transportation
All transportation within the Republic of Croatia shall be provided by the host nation. The Croatian Police shall escort all vehicles. Motorcades will be used for transfers from the airport to the hotel/venue and from the hotels/venue back to the airport. Buses will be used for transfers from hotels to the venue and other sites/social events within the official program. The host nation will provide transportation only for the official part of the program.
Embassy cars are welcomed and will be included in motorcades.
Arrival/Departure by airplane
Upon arrival at the Airport, heads of delegations shall be granted VIP treatment and will be greeted by the liaison officer. To other delegation members fast track service will be provided.
For heads of delegation and their delegation members travelling by plane, motorcades consisting of one limousine and vans will be provided. It is advised, that luggage is tagged by each member delegate. Luggage tag will be sent by e-mail.
Delegates arriving separately from heads of delegations will be subject to standard border-control procedures. Upon their arrival, transportation will be organized in the form of a shuttle service between the airport, hotel or venue.
The same VIP treatment for heads of delegations and their delegation will be in place for departures. The liaison officer will escort the delegation to the departure terminal at the Airport.
Arrival/Departure by car
Heads of delegations arriving by car to the Republic of Croatia’s border crossing where they will be greeted by the liaison officer will also be granted VIP treatment.
All vehicles entering the venue Hotel Valamar Lacroma will have to be accredited through the registration site (stating the car model and the registration number).
For departures heads of delegations will be offered the same VIP treatment. The liaison officer will accompany the delegation to the Republic of Croatia’s road border crossing.
3. Accommodation
The host nation has pre-booked hotel rooms in Hotel Valamar Lacroma Dubrovnik between 20 and 23 October 2015. Accommodation will be provided only for accredited participants.
- For the WBDPD meeting: to 1 participant for each delegation from Western Balkans;
- For the A-5 Defence Ministerial: up to 3 participants (1+2) for the delegations from member and observer nations; and up to 2 participants (1+1) for all other delegations;
- For the SEDM Ministerial: up to 3 participants (1+2) for the delegation of the SEDM member nations and SEEBRIG; up to 2 participants (1+1) for delegations from observer nations; and to 1 participant for all other delegations.
The host nation will not cover the costs of any extra services used by the guests at the hotels.
For all other delegation members exceeding the quotas written above and other guests, the host nation will pre-book Valamar Lacroma Hotel and Valamar Argosy Hotel, as proposed alternative hotel, but will not cover any accommodation costs.
4. Venue
The Comprehensive Regional Ministerial will take place at the:
Hotel Valamar Lacroma Dubrovnik
Iva Dulčića 34, Dubrovnik
Web: www.valamar.com/en
The hotel area will be subject to special security measures enforced by the Croatian Police; accreditation will be necessary for entry to the premises.
Meals
Coffee breaks and lunches will be organized in accordance with the agenda. Lunches will be served in the Hotel restaurant.
Dinner on 21 October 2015 will be provided at Revelin Fortress, Dubrovnik.
Language
The working language during the meetings is English.
Should delegations need an interpreter, they ought to provide one by themselves. The host nation can provide interpreter booths for the ministerial meetings.
Bilateral meetings
Meeting rooms for the bilaterals are available at the Hotel.
Security
The overall security of the Ministerial is the responsibility of the host nation. A special security regime will be introduced at the venue.
Accredited participants who have lost their accreditation should immediately contact their designated liaison officer.
All organized transfers will be escorted by the Croatian Police in cooperation with the Military Police of the Croatian Armed Forces.
Briefcases and other hand-baggage should be clearly marked with the owner’s name and address and should not be left unattended. Briefcases may be left in the plenary hall during the breaks but nothing is to be left there overnight.
National security officers accompanying delegation members should register through the registration form. In case of carrying weapons, it should be clearly indicated in the registration form.
Medical assistance
Medical assistance will be provided at the Hotel Valamar Lacroma. The first aid station is located in Dubrovnik.
Emergency number in Croatia: 112.
12. Visas
Participants are kindly asked to make the necessary visa arrangements through their respective Consulates prior to their arrival to the Republic of Croatia.
13. Points of contact
Program Coordinator
Ms Martina Capek
Mobile: +385 99 25 17 009
Fax: +385 1 45 67 288
e-mail: crm2015@morh.hr
LTC Branko Tićac
Mobile: +385 99 38 06 364
Fax: +385 1 45 67 288
e-mail: crm2015@morh.hr
Protocol Coordinator
Mr Filip Čikeš
Mobile: +385 98 45 66 08
Fax: +385 1 45 67 288
e-mail: crm2015@morh.hr
Mr Nikola Bajić
Mobile: +385 99 38 06 367
Fax: +385 1 45 67 288
e-mail: crm2015@morh.hr
Registration, Accreditation and Accommodation Coordinator
Mrs Franica Depolo
Mobile: +385 99 38 06 360
Fax: +385 1 45 67 288
e-mail: crm2015@morh.hr
Bilateral Meeting Coordinator
Mrs Nirvana Kapitan Butković
Tel: +385 1 45 68 541
Mobile: +385 98 45 09 24
e-mail: crm2015@morh.hr