Codification Clause

The codification of weapons and military equipment and other material assets (hereinafter: NVO/MS) of the Ministry of Defence of the Republic of Croatia (hereinafter: MORH) and the Croatian Armed Forces (hereinafter: OSRH) is a mandatory procedure in accordance with the principles of the National Codification System of the Republic of Croatia (hereinafter: NSK) in accordance with the provisions of HRVN STANAG 4177 and the North Atlantic Treaty Organization Codification System (hereinafter: NCS) and the provisions of the Act on the Production, Repair and Trade of Weapons and Military Equipment (Official Gazette, No. 33/2002, 173/2003, 146/2008 and 17/2019) and the Act on Technical Requirements for Products and Conformity Assessment (Official Gazette, No. 126/2021).

The NSK is prescribed by the Ordinance on the Codification of Weapons and Military Equipment (Official Gazette, No. 139/2020 and 2/2022), and the rules of the NCS are prescribed by the Codification Manual ACodP-1 of the Group of National Directors for the Codification of the North Atlantic Treaty Organization AC/135.

The codification process is carried out for the purpose of consistent, correct, regulated and efficient introduction of a new NVO/MS into the MORH and the OSRH, as well as efficient management throughout the entire logistical and life cycle of the NVO/MS.

A private or legal person who is a manufacturer or supplier of NVO/MS, or a service provider (hereinafter: Seller) for the needs of the MORH and OSRH, must have, in addition to other obligations defined by contract or agreement, a NCAGE (NATO Commercial and Government Entity) code.

The Seller is obliged to submit to the National Codification Office of the Republic of Croatia (hereinafter: NUK), before the delivery of the first NVO/MS: Documentation on the Codification Data of NVO/MS (hereinafter: DKP), a proposal for a list of spare parts for the codification of NVO/MS with the associated DKP (hereinafter: PPDK) and relevant barcodes for NVO/MS.

The Seller shall, before the delivery of the first NVO/MS, submit the DKP and PPDK, including following data:

a) For NVO/MS for which NATO stock numbers (hereinafter referred to as: NSN) are available for all fixed assets and spare parts of NVO/MS that are the subject of the contract or agreement:

1. NSN;
2. Item name – original name of NVO/MS;
3. Seller’s reference number (part number + NCAGE);
4. Reference number of the original manufacturer or design control body (part number + NCAGE);
5. Standardization body and standard designation for standardized parts;
6. Type of batch (NVO/MS with shelf life, ammunition, etc.);
7. Gross weight;
8. Net weight;
9. Weight unit;
10. Volume;
11. Volume unit;
12. Dimensions (length x width x height);
13. Quantity of packaging;
14. DOT nomenclature (ammunition data);
15. Hazard class (ammunition data);
16. Packaging data (ammunition data);
17. Type of cartridge grouping (ammunition data);
18. Type and model of link (rod – ammunition data);
19. Information on which weapon the NVO/MS is designed for (ammunition data).

b) For NVO/MS that do not have an NSN, technical documentation (drawings, schemes and other pictorial representations) detailing the product and containing the following information:

1. Physical properties (material, dimensions, tolerances);
2. Functional and operational characteristics (speed, carrying capacity, load);
3. Electrical and/or electronic characteristics;
4. Complete technical description including specifications, national and international standards and other documentation necessary for the identification of the NVO/MS;
5. Drawings, especially for modified NVO/MS,
6. Trade name or established name of NVO/MS;
7. Manufacturer’s unique barcode;
8. Installation requirements;
9. Special features that contributed to the uniqueness of the NVO/MS;
10. Application within the finished item.

c) Supplement to the DKP and PPDK, if upon receipt the NUK assesses that the submitted data is incomplete, unclear, insufficient or unacceptable.

The Seller must submit above data of the DKP and PPDK in the form of an electronic file or a link to an internet address or a link to an electronic file containing technical data about the product and its original manufacturer. The electronic file must be in a computer image format with a resolution that allows a clear overview of the content or in PDF format. If it is not possible to submit an electronic file or internet link, the accuracy of the data necessary for the descriptive identification and codification of the NVO/MS must be proven in another way.

The reliable and timely delivery of the DKP and PPDK will be confirmed by signing the appropriate Record on the Reliable and Timely Delivery of the DKP and PPDK between the Seller and the NUK, and at the latest before the delivery of the first NVO/MS.

If the Seller fails to submit the Record on the Reliable and Timely Delivery of the DKP and PPDK, the NVO/MS that are the subject of the agreement, i.e. the contract, will not be taken over by the MORH and the OSRH.

After the successful delivery of the NVO/MS, the Seller is obliged to immediately, without delay, submit in writing to the NUK information about all corrections that result in changes in relation to the already submitted DKP and PPDK. In the same way, the Seller will inform the NUK about all data changes related to the producer, as well as in the event that the producer loses the ability to produce NVO/MS that are the subject of the agreement or the contract.

The NUK is responsible for interpretation of the content and answers to questions related to the National Codification System and related requirements. All requests for interpretation of the content and questions must be submitted to the official NUK email address: ncbcr@morh.hr.